Identify Online Advanced Search

Advanced search options are available for Identify Online subscribers who require highly detailed organization searching and prospecting. Create multifaceted searches using all geographic and demographic Identify metadata elements. Clients with hosted Audit data can also search using their own data fields such as products, customer numbers, and more.

Jump to section: Locations | Academic Filters | Customers & Products | Consortia

See also: Identify Online FAQ
See also: Identify Online Glossary
See also: Identify Database Metadata Elements
See also: Tips & Tricks

Tip: if you are conducting a new search, always click the ‘Clear All’ button to ensure you are starting from a blank set of variables

Ringgold ID

Enter known Ringgold Identifiers here, e.g. “1812” will find the Identify Record for Harvard University.

Organization Name

Organization names are retained in their full legal form, in the native language (where appropriate). In addition, an English language translation of the name is retained with non-English records and this is also searchable here. See Countries & Ringgold Regions for a list of languages used for each country.

Use one or more search words to find records containing those words in the record name. e.g. Oxford University. An Advanced name search will return records that contain both of those words anywhere in the name or alternate name, e.g. “Oxford” and “University”.
Name searches are not case sensitive but we remove all punctuation such as commas and parentheses in organization names, except for the apostrophe. We only retain an ampersand when it is an intrinsic part of a name e.g. T&M University
Also searches alternate names held with the record such as former names, acronyms, AKA’s, and English translations if record is non-English
Non-Latin spellings are transliterated to English Latin characters. These include Russian, Belarusian, Ukrainian, Serbian, Bulgarian, Greek, Japanese and Chinese names.
Use quotes for an Exact Phrase Search e.g. “Oxford Brookes University”
Use an asterisk for a Wildcard Search e.g. medic* will return records containing “medical”, “medicine”, etc. in the name.
Use a tilde for a Fuzzy Search if you’re unsure of a spelling e.g. medicla~ will return records containing “medical” in the name
CAPITALIZED Boolean operators may be used (AND, OR, NOT) in all but the City free-text fields

Tip: To improve relevance, enter the most significant or unique words from a name

ISNI

Enter an existing 16-digit International Standard Name Identifier, e.g. “000000041936834X” or “0000 0004 1936 834X” will find the Identify Record for University of Sydney.

City

We use Ringgold Places to standardize locations. Enter the city name in English to find organizations in that location e.g. Milan/not Milano, Vienna/not Wien, Prague/not Praha, etc. One or more cities can be entered, separated by commas, and the search will work for all of them. Will also search Alternative Names. The search will only work on a complete city name, no wildcards or Boolean allowed.

Tip: To find organizations by State, now use ‘Admin Level’

Postal Code

Enter single full or partial postal or zip codes using the relevant country format, e.g. USA “02129” will provide more results than “02129-4557”. Wildcards and Boolean may be used here e.g. NW1* OR SW1*

Admin Area Level

We use Ringgold Places to standardize locations. Searches on locations between the city level and country level e.g. state, region, county, civility, province, etc. Wildcards and Boolean may be used here e.g. North* AND South*

Regions

Select one or more world-wide Regions to search for organizations in that region. To see a full list of how we categorize countries by Region in Identify Online please click here.

Tip: To deselect a region, Click the region again for removal

Countries

Select one or more countries to search for organizations in that country. Countries in the Identify Record are standardised to the ISO3166 2 digit country code. See Countries & Ringgold Regions for the full list.

Tip: To deselect a country, Click the country again for removal

URL

Enter specific institution urls e.g. ‘www.oxford.ac.uk’ or ‘www.chem.ox.ac.uk’. We always remove the ‘http://’ part of URLs so enter anything after this part. We retain main domain, sub-domain or specific department URLs in organization records. If you know the URL for an organization you can enter it here. Try this option if you can’t locate an organization by name. Wildcards and Boolean may be used here e.g. *ox.ac.uk OR *oxford.ac.uk

Staff

Enter numbers. Using this field will restrict results as not all records contain a staff metric. For academic institutions, this is number of faculty members or teachers. For all other kinds of organization, it is the number of professionals of predominant interest (e.g. lawyers). This figure is a subset of Size, with the exception of student and faculty figures. Where possible FTE figures are used.

Tip: Using this field will restrict results as not all records contain a staff metric

Size

Enter numbers. Using this field will restrict results as not all records contain a size metric. For academic institutions, this is the number of students. Where possible FTE figures are used but may be total enrolment. US academic organizations with an IPED have a full-time enrollment count from the NCES dataset. For all other kinds of organization, size represents the total number of employees.

Tip: Using this field will restrict results as not all records contain a size metric

OpenAthens ID

Search for organizations by OpenAthens Identifier. We review these monthly for Identify Records.

Beds

Enter numbers. The number of beds in a hospital. Using this field will restrict results as not all records contain a beds metric.

Doctors

Enter numbers. The number of doctors in a hospital. Using this field will restrict results as not all records contain a doctors metric.

Hospitals

Enter numbers. The number of hospitals in a hospital group or health system. Using this field will restrict results as not all records contain a hospitals metric.

Libraries

Enter numbers. The number of libraries within a public library district or organization. Using this field will restrict results as not all records contain a libraries metric.

Schools

Enter numbers. The number of schools within a system, district, network, or organization. Using this field will restrict results as not all records contain a schools metric.

IPED

Search on numerical IDs assigned by NCES’s Integrated Postsecondary Education Data System

NCES

Search on National Center for Education Statistics identifiers for US education institutions

Open Funder Registry ID

The Open Funder Registry provides a common taxonomy of over 11,000 funding body names

Carnegie

Search on the classification of colleges and universities by the Carnegie Classifications of Institutions of Higher Education at Indiana University. Data for three updates is available; 2015, 2010 and 2005.

Academic Classification Filters

Used for ‘academic’ sector records only. Identify Academic Classifications contain additional layers of metadata that are applied to all Ringgold Type ‘academic’ records in the Identify Database. Use one or more Academic Classification Filters to find specific constituent parts of universities such as a faculties, departments or research institutes, for example.

Tip: For subjects, Select ‘Include Parents’ to ensure both the most granular institution and its parent are shown in the search results. This option will provide more results.

Tip: Combine Academic Classification Filters with other Advanced Search fields and Search Results filters to add higher granularity to search results

E.g. I need a list of PhD-granting university institutes of health care in England that specialise in research:

Step 1. In Advanced Search Select Countries United Kingdom

Step 2. In Advanced Search, Academic Filters Select Governance Academic Select Subject Health (all) Select Mission Research, Perform

Step 3. In the list of search results Filtercolumn Admin Level England Refine By RG Tier A4

Ringgold Tier

Select one or more Ringgold Tiers. Ringgold Tiers are applied to every record in the Identify Database. A Ringgold Tier indicates industry sector and relative scope. See Ringgold Tiers for a full list with descriptions.

JISC Band

Select one or more JISC bands.

Higher Education institutions are listed in the following bands: 1, 2, 3, 4, 5A, 5B, 6, 7, 8, 9, 10
Further Education, specialist colleges, affiliates and Research Councils are listed in the following bands: A, B, C, D, E, F, G, H, I, J

Self Description

Used for ‘academic’ sector records only. Select one or more simple terms used by an organization to describe itself or its role. See Identify Academic Classifications for the full list.

Ringgold Type

The Ringgold Type classification has been specifically developed to categorize organizations worldwide. Select one or more Ringgold Types e.g. choose Ringgold Type ‘academic’ to see the top level (0) of a university only (University of Oxford, Harvard University, etc). See Ringgold Types for a full list with descriptions.

Customer Search

Identify Audit Service clients who have their datasets hosted in Identify Online may view how their products and subscribers are mapped to organizations around the globe.

Products

If your datasets are hosted in Identify Online, search by your Product/s here. Select one or more Products to find organizations that subscribe to that Product.

Tip: To deselect a Product, Click the Product again for removal

Miscellaneous Filters

If your Datasets are hosted in Identify Online, use Miscellanous Filters to quickly find customers that matter:

find organizations that subscribe to your products (if datasets hosted by Ringgold)
find gaps in your sales (if datasets hosted by Ringgold)
find organizations that subscribe to your products who are also members of a consortium
use two or more filters e.g. is a consortium member but not a customer of any product

Consortia Filters

Use Misc Filters to find organizations that belong to a buying consortium or are consortia in their own right
Alternatively, you can search on Ringgold Type ‘consortium/*’

Tip: Select ‘is consortium’ but leave the name field blank if you want to see a complete list of consortia. Combine with country or region to see a location-specific list of consortia

Customer Information and Fields

If your Datasets are hosted in Identify Online, search on any of the customer fields that you have provided to find relevant organizations in the Identify Database.

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