Saving new Identify Records in Validate

Possible Duplicates Found

The organization may already exist in the Identify Database.

When saving a new organization record, the Validate system will search existing names, alt names and URLs for possible duplicate data. If discovered, a list of potential duplicate matches will be displayed:

Check to make sure the new organization record you have made is NOT in the list of possible duplicates.

If the record that you are trying to save already exists in the database, please abandon the process. Use the existing Ringgold ID. You can then go back to the home page or add a different organization instead.

Or, if you are sure that your new organization record is indeed unique, you can over-ride the error message by clicking this button at the bottom of the list:


Saved Record Confirmation

Upon saving a new organization record, you will be presented with your saved data and a new Ringgold Identifier. You many now use this ID. New records will appear in Identify Online within one working day.

Rejected Ringgold IDs

Ringgold’s specialist staff and researchers manually check all entries made in the Validate system. During the checking process we may reject new organization IDs if they are found to be duplicates or do not adhere to the Identify Database editorial policy.

If a new ID is deleted you will usually be notified within one working day of a replacement Ringgold ID. We do not recycle deleted Ringgold IDs.

At the end of each month, we send an on-going statistical summary and overview report of all accepted and rejected Ringgold IDs:



Previous step: Add new Identify Records in Validate

Need more help? If you require assistance or clarification on any aspects of using our products and services please do not hesitate to contact us. In addition, extra training can be provided online or in person.

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